Cloud computing is a recent technology which stores data from your computer in a central location referred to as “the cloud.” It is the easiest way to share files between computers or users without ever having to leave your desk. Before cloud computing, you had to transfer a file to a disk or flash drive and attach it to the computer you wanted to view the file on. This new technology helps to efficiently share documents among board members and property managers, such as weekly reports, contact lists, meeting calendars, financials and so much more.
Here are some different programs that use the cloud:
Dropbox is a file hosting service that actually creates a special folder on whatever devices it is installed on. Any time you save a file in this folder, it will be saved on all the devices with that Dropbox account. It is extremely easy to share files between board members. As long as everyone has an account, adding and sharing content is super simple. Dropbox basic accounts are free and provide you with 2 GB of space. To start using Dropbox, click here.
Google Drive is a cloud based program that allows for file sharing over the internet and acts as a free alternative to Microsoft Office. You can create documents, sheets, and slides and transfer them very easily between computers and devices. However, all board members will need to have a Google account to use the service. Google Drive starts with 15 GB of free storage. To get started with Google Drive click here.
Apple iCloud inhabits several Apple services, including the iOS, Mac OS, iTunes, and the web. iCloud is most commonly known for providing the automatic backups of iOS devices and synching for photos, music, calendar, contacts, and some other document types. For Apple users, iCloud is a must have in case anything happens to your phone or computer and you need to be able to access that information or media. To use the iCloud, you must have an apple device; the first 5 GB of storage is free. If you are an Apple user and you haven’t yet signed up for iCloud, you can do so here.
Amazon Cloud Drive is similar to iCloud, but works as an online storage that does not require you to be an Apple user. Anyone can use Amazon Cloud Drive, all you have to do is agree to a contract of privacy and security. Users receive 5GB of free storage and are given the option to pay for additional space for the year. The Amazon Cloud Drive is a very simple form of cloud processing, and is recommended for those who don’t need a lot of features and just need a place to store some files to share between computers or devices. You can sign up for the Cloud Drive here.
Tech Tuesdays is a series of monthly posts geared toward informing board members and property managers about new technology, which can help your association to run more efficiently.
